Employee App

The place where documents don’t need staples!

The Polario employee app not only provides access to relevant information, but also promotes interaction, knowledge sharing and the improvement of internal processes. Discover the future of employee communication with Polario!

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Seamless communication in a decentralized working environment

Digital foundation for strong employee engagement

Rate of activation

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higher effectiveness

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of the employees with an employee app.

by distributing information via an employee app

through interactions in the employee app

Digitally social - pull the plug on the intranet now

Your needs are our priority

With Polario as your digital workplace, you can achieve more commitment, more efficiency and more innovation.

What our customers say about Polario

Leading the way in data protection and data security

Secure data encryption

Compliance with the General Data Protection Regulation (GDPR)

Anonymized user data

Development and server on-premise in Germany

FAQ

What is an employee app?

An employee app is a mobile or web-based application that improves communication and collaboration within the company. It serves as a central platform that all employees can access. This also includes non-desk workers, i.e. employees without a fixed office workstation, such as those working in the field or in production.

With an employee app, you can exchange messages, call up company news and access important documents. Existing systems such as time recording or project management tools can also often be integrated. In this way, the employee app ensures that all employees – no matter where they work – remain well connected and informed.

What advantages does an employee app offer your company?

An employee app offers numerous advantages for your company:

Improved communication: All employees, including non-desk workers, can access important information anytime and anywhere.
Increased efficiency: Centralised platforms enable quick access to documents, simple information exchange and efficient task processing.
Reduced misunderstandings: Clearer communication and simplified processes reduce the error rate.
Strengthening the sense of community: Employees feel more involved and valued, which increases satisfaction and loyalty.
Flexibility and modernity: The app makes your company more flexible and supports a modern way of working that meets current requirements.

Who has access to an employee app?

Access to the employee app is only granted to employees who have been activated for it and have a personal login. This ensures that only authorized persons can access internal company data and processes. Access rights can be managed flexibly and as required so that everyone can only use the mobile information that is relevant to them.

You can also use the app for external communication purposes. External users, such as partners or customers, can be provided with important content such as news, events or blog articles in a targeted manner. The app is available for download in the public app stores for iOS and Android.

How secure are employee apps?

Employee apps are usually very secure as they are developed with modern security standards to protect sensitive company data. Here are some of the security measures that are typically implemented:

Encryption: All data sent and received via the app is encrypted. This protects information from unauthorized access, both during transmission and storage.
Personal login: Access to the app is protected by personal logins, which can be further secured by secure authentication procedures such as two-factor authentication.
Rights management: You can individually define which employees have access to certain data and functions. This ensures that everyone only sees the information that is relevant to their role.
Regular updates: The app providers carry out regular security updates to eliminate possible vulnerabilities and keep the protection up to date.
Compliance with data protection laws: Employee apps are often designed to comply with applicable data protection regulations such as the GDPR, which provides additional legal protection.

Can existing systems be integrated into the employee app?

Yes, in most cases, existing systems can be easily integrated into the employee app. The app can often be adapted to your company’s existing IT infrastructure so that you can seamlessly integrate existing tools and platforms. This makes it possible to bundle all important functions and information in one central location and make them accessible to employees on the move.

How do we ensure that all employees use the app?

To ensure that all employees use the employee app, it is important to take a few strategic steps:

Early involvement: Involve employees as early as the planning and introduction phase of the app. If they feel that their needs are being taken into account, they will be more willing to use it.
Ease of use: Make sure that the app is intuitive and user-friendly. Ease of use lowers the barrier to use, especially for less tech-savvy employees.
Training and support: Offer training and support to make it easier for employees to get started with the app. This can be done through workshops, webinars or step-by-step instructions.
Communication and motivation: Clearly communicate the benefits of the app for employees and the company. Show how the app makes everyday working life easier and what positive effects it can have. Rewards or incentives can provide additional motivation.
Leadership by example: When managers actively use the app, they set a positive example and encourage the entire team to join in.
Gather feedback: Collect feedback from users on a regular basis and adapt the app accordingly. If employees see that their feedback is taken seriously and implemented, they will be more willing to use the app.

What costs are associated with the purchase of an employee app?

The cost of an employee app can vary depending on the provider and the specific requirements of your company. With Polario, for example, the costs for a community app start from €590. Thanks to a flexible modular system, most functions are already included as standard, giving you a versatile and powerful solution.

The final price depends on your individual needs and the desired customizations. For a customized offer, simply contact our sales team. We look forward to working with you to find the optimal solution for your company.