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Events love us. So do our staff.
Polario is the solution for events, staff and communities. Customisable, flexible and ready to use straight away. For organisations that expect more than the standard offering. Choose what you need.
Your challenge. Our solution.
Whether you want to inform, connect or engage, Polario provides the right solution to help you achieve your goals with ease.
Reach your participants with a solution that covers everything
With your app, you can support participants from registration right through to feedback. They register digitally, check in via their mobile and receive all the information directly on their smartphone. The solution is suitable for events of any size and type, from trade fairs and conferences to training courses, and ensures clear processes, less hassle and greater participation.
Typical modules
- Agenda
- Matchmaking
- Participant lists
- Guest Management
- Chat
- Live Stream
Advantages
- Respond immediately to any changes
- The app for extra income
- Greater guest satisfaction
All registration steps in one flow
registr brings the entire registration process together on a single platform. You can tailor the experience to suit your brand, target specific audiences and monitor progress in real time.
Typical modules
- Invitation Management
- Registration forms
- Participant administration
- Email dispatch
- Reminders
- Groups & Contingents
Advantages
- Save time with automated invitations, reminders, and confirmations
- Save time with automated invitations, reminders, and confirmations
- Up-to-date overview of confirmations and cancellations, simple lists for teams and service providers
Scan, join, and let's get started
The Check-In App gets guests into the event quickly and hassle-free. Show your QR code, scan it, and you’re in. Your team uses iPhones or iPads, working either in self-service mode or in person at the entrance, and can view attendance and capacity in real time. Filters for groups and areas, along with clear reports, simplify on-site management and provide insights for planning the next event. Badge printing can be seamlessly integrated upon request.
Typical modules
- Scan QR Code
- Self Service Station
- Check-in/check-out history
- Reporting
- Badge printing
- Gruppenfilter
Advantages
- Shorter wait times at the entrance
- A clear, real-time overview of attendees and capacity utilization
- A clear, real-time overview of attendees and capacity utilization
Internal communication that reaches everyone and enables participation
With the app, all employees stay informed, regardless of their location or shift. News, cafeteria menus, and surveys are delivered directly to their smartphones. Feedback can be provided at any time, without the need for lengthy email chains or bulletin boards.
Typical modules
- Social Feed
- News
- Calendar
- Chat
- Directories
- Documents
- Podcast
Advantages
- Greater Reach for Internal Content
- Target Audience-Specific Communication
- Feedback Without Barriers
A good start builds trust even before the work begins.
The app guides new colleagues through their first days and weeks. It provides orientation, answers important questions, and connects new employees with the right people in the company. All essential information is available in one place and remains accessible at all times.
Typical modules
- FAQ
- News
- Onboarding plan
- Chat
- Contact Details
- Resources
- Welcome tour
Advantages
- Shorter training period
- A Greater Sense of Belonging
- Reusable Content
Your members should not only be informed, but also feel like they belong.
This app creates a central hub for communication, engagement, and community. Members can get involved, connect with one another, and receive information that is truly relevant to them. This fosters a vibrant digital community.
Typical modules
Advantages
- Greater visibility for members’ activities and concerns
- Communication is becoming more personal and direct
- Faster, More Relevant Communication
What makes your apps truly useful
Faster, More Relevant Communication
Agenda & Bookings
The agenda feature helps participants find their way around the program and save personal favorites for their own daily planning.
Matchmaking
The matchmaking feature allows participants to quickly and easily find suitable contacts based on shared interests or profile information.
The group
The group feature allows user groups to be defined in order to provide differentiated content and functions.
Guest Management
Guest Management simplifies guest organization through centralized control of invitations and roles.
Appointment
The appointment scheduling feature allows participants to book available times directly in the app and plan personal meetings.
Map
The site map shows all important locations at a glance and helps visitors find their way around the grounds easily.
News
The News feature allows you to communicate the latest information, updates, and announcements directly to all users.
Social Feed
With the social feed, you can promote open dialogue and strengthen the digital community within your app.
Forms
The form provides a simple way to register, submit feedback, or collect data within the app.
Chat
The chat feature enables direct communication between users in one-on-one or group conversations.
Directories
The directory creates transparency and facilitates networking by displaying employees or community members in a central location.
Documents
Make documents and files, such as presentations on lectures, quickly and easily available for download/direct viewing.
You know your target audience. We provide the platform to make it happen.
Get started with your own app—custom-branded, modular, and ready to use in just a few days.
Our DNA – Why Polario thinks differently
Get started with your own app—custom-branded, modular, and ready to use in just a few days.
Our strengths:
- Hundreds of successful projects across various industries
- Solutions that grow and adapt
- Works on all devices, available worldwide
What drives us:
- Reach every target audience—event guests, employees, or members
- Communication that connects, rather than just informing
- Technology that works simply, but can do it all
What our customers say about Polario
Seven locations, one platform. With the launch of the Polario app, we’ve fundamentally transformed our internal communication. The old intranet has been replaced by a solution that delivers information to all employees in real time and can be flexibly adapted to our needs. Today, the app has become an indispensable part of our daily work.
Christina Kröhnert
Volkswagen Original Parts Logistics GmbH & Co. KG
When the minister took a fall and the Digital Summit’s schedule had to be changed at the last minute, there was no time for lengthy consultations. All participants were immediately informed via the app
No sooner had we distributed our printed employee handbook than parts of it were already out of date. With the digital solution, that’s a thing of the past. Changes and important information now reach our employees in real time. What was once a static reference guide has become a dynamic communication channel.
A critical situation did not turn into a communication problem. That’s what made the Digital Summit app indispensable.
Rudy Nolde
Federal Ministry for Economic Affairs and Energy
On the day of the event, thousands of guests spend only a few seconds at check-in. What they don’t see is the organization behind the scenes. Thanks to the plazz team, our accreditation process ran smoothly even during the busiest moments. Their dedication was THE key to the Executive Forum’s success!
Olga Nohles
Robert Bosch GmbH
On the day of the event, thousands of guests spend only a few seconds at check-in. What they don’t see is the organization behind the scenes. Thanks to the plazz team, our accreditation process ran smoothly even during the busiest moments. Their dedication was THE key to the Executive Forum’s success!
Michael Jenner
ERGO Group AG
No sooner had we distributed our printed employee handbook than parts of it were already out of date. With the digital solution, that’s a thing of the past. Changes and important information now reach our employees in real time. What was once a static reference guide has become a dynamic communication channel.
Marc-Remo Kündig
Kündig Group
What began as an event app is now an integral part of our association’s communications. With plazz, we were able to gradually expand the solution into an employee and member app. Thus, what started as a tool for individual events has become a platform that permanently connects the BVOU digitally.
Jörg Ansorg
BVOU e.V.
When it comes to live events, what matters isn’t what’s promised on paper, but what actually works on site. The plazz team reliably supported the operation of the Porsche PMK app and resolved every challenge behind the scenes. For us, that provided the peace of mind we needed for an event of this magnitude.
Dr. Josef Arweck
Porsche AG
Keeping 13,000 visitors informed and organized at the same time is a challenge where nothing can be left to chance. With the plazz app, we were able to reach everyone centrally and provide digital support throughout the entire event. Given the scale of the event, this made the event app a must-have.
Chris Pahl
CHRISTIVAL e.V.
Many of our requirements didn't fit into any standard mold. This is exactly where Polario stood out: They quickly implemented our complex requests, making the app increasingly tailored to our members. As a result, it became a real business booster for our Premium Leaders Club.
Alexander Schungl
Premium Leaders Club Germany GmbH
Our event organization needed to become simpler, more flexible, and more cost-effective. With this platform, we’ve achieved exactly that. Planning and execution have become significantly more streamlined, departments can manage content independently, and the solution has been continuously adapted to meet new requirements. This is exactly how I envision a modern event infrastructure.
Hans Christian Schwingen
Deutsche Telekom AG
The biggest compliment didn't come until after the closing ceremony. The European Commission's feedback was clear: “The app has been unbelievable.” That really says it all about the success of an event app.
Paul Clark
Europäische Kommission
Many employees in the transportation division were previously difficult to reach digitally. Today, the employee app is MVB’s primary communication channel. Whether it’s news, real-time information, or internal communications, everyone receives the same information, regardless of where they are on the job. That’s exactly what our internal communications were missing.
Jonathan Herbing
Magdeburger Verkehrsbetriebe
IT projects are rarely easy. Our collaboration with plazz was the exception. Challenges were quickly resolved, decisions were expedited, and risks were minimized from the very beginning. The fact that we’ve been working together for over six years now speaks for itself.
Sascha thor Straten Wolf
SPOBIS GmbH
Events rarely go exactly according to plan. With the app, we can reach our participants in no time at all, even when changes come up at the last minute. This gives us the flexibility to respond to any situation without losing any information.
Malte Oberländer
School for Communication and Management
Rising expectations, rapid change, and digital demands make flexibility and speed essential. With Polario as a community app, this is exactly where we come in: up-to-the-minute exchanges, fresh ideas. Anytime, anywhere—whether on a smartphone, tablet, or PC.
Stefan Kirchner
Zukunft Verband 360° e.V.
A Pioneer in Data Protection and Data Security
Secure data encryption
Compliance with the General Data Protection Regulation (GDPR)
Anonymized user data
Development and servers in Germany
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Frequently Asked Questions
What is Polario?
Polario is a modular app and communication platform for employee communication, communities, events, and member organizations. The platform is available as a native app for iOS and Android, as well as a web app, and is managed centrally via a content management system.
Which modules are part of the Polario platform?
The Polario platform includes, among other things, an employee app, a community app, an event app, a members and association app, registration and attendee management, a check-in app, and a central content management system. It also includes features such as News, Pages, Calendar, Agendas, Documents, Directories, Floor Plans, Galleries, Videos, Podcasts, Social Feed, Chat, Group Chat, Push Notifications, Forms, Surveys, Analytics, Roles and Permissions, SSO Integration, and Open API. For events, additional features are available, such as digital tickets, QR code check-in, accreditation, live streams, speaker, attendee, and sponsor directories, as well as networking.
Can Polario be used as an employee app, an event app, and a community app?
Yes, Polario can be used simultaneously as an employee app, an event app, and a community app. Organizations can use it, for example, to manage their internal communications, set up dedicated event areas, and create community spaces for discussion, networking, or member engagement. The individual areas can be separated or linked through projects, groups, roles, and visibility settings. This keeps administration centralized while ensuring that content and features are tailored to different target audiences.
Is Polario GDPR-compliant?
Yes, Polario is designed to be GDPR-compliant. This includes, among other things, a Data Processing Agreement, role- and group-based permissions, encrypted data transmission via TLS 1.3, encryption of at-rest data using AES 256, client-segregated data storage, restricted access based on the least privilege principle, as well as audit and logging mechanisms. In addition, there are defined processes for incident response, change management, and security management.
Where is Polario hosted?
Polario is operated as a SaaS solution on Google Cloud at its Frankfurt, Germany, location. Data processing takes place in a European cloud infrastructure with servers located in Germany.
What integrations does Polario offer?
Polario offers various integration options via REST API, Open API, SSO/SAML2, iFrame and WebView integrations, deep links, and project-specific API connections. Among other things, the platform supports single sign-on via SAML2; Microsoft 365 via the Microsoft Graph API; SharePoint Online; Microsoft 365 Calendar; identity management and HR systems via API synchronization; Active Directory and identity provider integrations; external websites and portals via links or iFrames; YouTube and Vimeo; professional streaming providers via RTMP; Slido; and other external survey and engagement tools. External job boards such as dVinci or SAP SuccessFactors can also be securely linked or integrated via WebView, depending on the use case.
Can Polario be integrated with Microsoft 365, SAP, or Active Directory?
Yes, integrations with Microsoft 365, SAP, and Active Directory are possible. Microsoft 365 integrations—such as SharePoint Online or Microsoft 365 Calendar—can be implemented using the Microsoft Graph API. Active Directory and identity provider integrations are primarily possible via SSO/SAML2. SAP and SAP SuccessFactors integrations are technically feasible in principle, but are evaluated on a project-by-project basis, as interfaces, data flows, authentication, and synchronization depend on the specific setup.
What types of companies and organizations is Polario suitable for?
Polario is particularly well-suited for companies and organizations that want to digitally reach, inform, and connect with diverse target audiences. These include larger companies with multiple locations, non-desk workforces, or distributed teams; associations; clubs; event organizers; PCOs; agencies; universities; government agencies; financial and insurance service providers; and companies in the automotive, pharmaceutical, and retail sectors. Organizations with recurring events, communities, or member communication also benefit from the modular platform.
How does the rollout of Polario work?
The implementation typically begins with a kickoff meeting, during which objectives, target audiences, project scope, governance, roles, technical requirements, and the timeline are defined. This is followed by the provisioning of the cloud environment, the configuration of the project structure, groups, roles, and modules, customization to the corporate design, the setup of content, user management, and optional integrations, as well as training for administrators, project managers, and content managers. Before going live, testing or a pilot operation is conducted. After the rollout, Polario provides support through its support team, help desk, project contacts, documentation, and, if needed, additional configuration or content services.
How much does Polario cost?
The cost of Polario depends on the use case, the scope of the license or number of users, the modules used, optional premium features, setup, integrations, support and services, as well as any custom extensions. The commercial model generally consists of a one-time setup and onboarding fee, as well as a recurring monthly usage fee. Optional premium features, such as automatic translations, as well as custom developments, are billed separately. Specific prices are quoted on a project-by-project basis.
Can Polario modules be used individually and expanded later?
Yes, Polario has a modular design and can be expanded in stages. Customers can start with a specific use case—such as employee communication or an event app—and later add additional modules or other use cases. The platform is designed to grow along with the organization’s needs without requiring the implementation of a new system.
What sets Polario apart from other providers of employee apps, event apps, or community apps?
Polario stands out thanks to its combination of a modular platform, a multi-use approach, and centralized management. The platform can handle employee communication, event management, community features, member retention, onboarding, training, and engagement scenarios all within a single system.
In addition, there are native apps for iOS and Android, a web app, a centralized CMS, flexible group and role-based controls, integrations, SSO, API capabilities, a high degree of configurability through a no-code approach, and a focus on data protection, security, and enterprise requirements.
Another difference lies in the way we collaborate: Polario views clients not merely as accounts, but as partners. Our support is personalized, closely aligned with the project, and designed for long-term collaboration. Clients have dedicated points of contact who are familiar with their goals, internal processes, and past decisions. This makes projects more reliable and ensures that the platform is not only implemented but also further developed collaboratively.
Polario is therefore particularly well-suited for organizations seeking a communication and interaction platform that can be expanded over the long term and that prioritize personalized support, sustainable development, and stable partnerships.
What safety standards does Polario meet?
Polario supports several relevant security standards and security mechanisms. plazz AG is ISO 27001 certified, and the hosting provider, Google Cloud, is also ISO certified. In addition, a TISAX assessment is mentioned. Data is transmitted in encrypted form via TLS 1.3, and data at rest is encrypted using AES 256 within the cloud infrastructure. Polario uses role- and group-based permissions, supports single sign-on via SAML 2, and multi-factor authentication via the connected identity provider. Furthermore, the documentation describes regular penetration tests, audit and logging mechanisms, client-segregated data storage, firewall and monitoring measures, as well as centralized security and incident response processes.
Does Polario support multiple languages and automatic translation?
Yes, Polario supports multilingual app environments and international use cases. German and English are specifically mentioned for training, documentation, and support. For the app itself, Polario supports numerous languages, flexible localization, and automatic AI-powered translations for editorial content. In addition, there is a glossary feature that allows technical terms or company-specific terms to be translated consistently. User-generated content is excluded from automatic translation. Automatic translation can be enabled or disabled depending on the project.
What are the benefits of a centralized platform for the app, registration, and check-in?
The most important advantage is that users, events, and communication processes do not have to be managed in separate, standalone solutions. Registration, attendee data, digital tickets, check-in, the agenda, push notifications, networking, content, and analytics can all be organized within a single, integrated system. This reduces the need for manual coordination, eliminates media discontinuities and sources of error, speeds up admission management, and ensures a consistent user experience before, during, and after an event.
Polario General facts
| Category | Polario as a comprehensive solution | Modules / Areas |
|---|---|---|
| Product name | Polario | Entire platform |
| Claim | The platform for internal communication, communities, events, attendee management and check-in, based in Germany. | Complete platform |
| Application category | Modular app and web platform for employee communication, social intranet, communities, event apps, event registration, guest management, ticketing, accreditation and access control. | All modules |
| Target groups | Companies, agencies, associations, clubs, organisations, public authorities, universities and event organisers, typically with between 50 and 50,000 users, members, guests or participants. | All modules |
| Platforms | Native apps for iOS and Android, web apps for browsers, responsive web applications, iOS check-in app for iPad and iPhone. | All modules |
| Key features | News feed, custom pages, directories, social feeds, chat and groups, push notifications, documents, calendar, roles and permissions, analytics, No-code CMS, agenda, sessions, networking, live polls, Q&A, feedback, sponsor areas, registration, waiting lists, QR code tickets, guest lists, check-in, check-out, room check-in, real-time statistics, badge printing and self-service check-in. | Staff app, community app, event app, registration, check-in app |
| Integrations | REST API, webhooks, Microsoft 365, SAP, Active Directory / LDAP, Zapier, HR systems, SAML, SSO, OAuth, Excel and CSV import and export, external ticketing systems, and integration between the Event App, registr and Check-in App. | All modules |
| AI features | Real-time translation, semantic matchmaking and optional integration of additional AI features within the Polario platform. | All modules |
| Security & Compliance | GDPR-compliant, hosting in Germany, ISO 27001 certified, TLS/SSL, AES encryption at rest, audit logs, role-based access control and regular penetration tests. Unlike our competitors, we are ISO 27001 certified as a company, not just for our hosting services | All Modules |
| Differentiation | Polario combines an app, website, registration and check-in into a single platform. It also offers German hosting, data sovereignty, in-house development and support in Germany, a native app experience, a no-code CMS, real-time multilingual translation, cost-effective scalability and tight integration of event modules. | All Modules |
| Solution provider | plazz AG, with offices in Erfurt and Munich; head office in Erfurt. | Complete platform |
