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Employee App
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Increase the communication in your company with the help of an employee app and reach everybody directly & independent of their location.
Employee app for local authorities, towns and government departments
From the council depot to the town hall – if you want to reach everyone, you need more than just email and WhatsApp.
Digital administration that reaches everyone: The Polario employee app for public administration brings together communication, documents and processes on a single central platform. This ensures that important information reaches all staff reliably – from administrative offices to nurseries and maintenance depots – regardless of location or job role.
Communication often breaks down between the building yard, the nursery and the administration
In many local authorities, internal communication is spread across email, noticeboards, the telephone, the intranet and private messaging apps. As a result, information does not reach all staff – particularly those outside the traditional administrative departments.
Not all staff members are being reached
It is often difficult to reach building yards, nurseries, field staff and technical services via traditional channels.
Too many communication channels at once
Information is scattered across various systems and tends to get lost in the day-to-day routine.
WhatsApp and private solutions pose risks
Data protection, a lack of traceability and a loss of control are becoming a problem.
Important information arrives too late
Particularly when it comes to last-minute changes or crises, there is a lack of a central channel with direct reach.
Your challenge. Our solution.
Emails, notice boards, WhatsApp – and yet not everyone receives the message. Polario brings together internal communication, documents and processes in a single centralised solution designed specifically to meet the needs of cities, local authorities and public bodies.
Reach all staff members – regardless of their location
The Polario staff app for public administration ensures that information is delivered reliably. Push notifications, news and content tailored to specific target groups ensure a wide reach.
- Target group-specific communication
- Push notifications to all devices
- Read receipts and delivery tracking
- Multilingual content
All documents in one place – always up to date
Duty rosters, forms and guidelines are stored centrally and can be accessed at any time. This reduces the time spent searching for information and brings clarity to day-to-day work.
- Central document library for all staff
- Versioning and ensuring content remains up to date
- Quick search for forms and guidelines
- Access for mobile and remote teams too
Involve staff rather than simply informing them
Surveys, feedback and structured communication help to make internal processes more transparent and ensure that staff are more closely involved.
- Real-time surveys and feedback
- Digital noticeboard for all sites
- Onboarding for new employees
- Greater transparency on internal matters and changes
Data protection is not a feature – it is a prerequisite
The Polario staff app for public administration meets the highest standards of data protection and information security. Polario is developed in compliance with the GDPR, hosted in Germany and meets established security standards – ensuring that internal communication remains not only efficient, but also legally compliant and traceable.
- GDPR-compliant development and processing of sensitive data
- Hosting in Germany and data storage within the EU
- ISO 27001-certified infrastructure and high security standards
- Encryption (TLS/SSL, AES) & regular penetration tests
- Rollenbasierte Zugriffskontrolle & Audit-Logs für Nachvollziehbarkeit
What our customers say about Polario
With Polario as an employee app, we are able to distribute information quickly and reach all employees simultaneously.
Christina Kröhnert
Volkswagen Original Teile Logistik GmbH & Co.KG
Previously, we had a physical MA manual. Thanks to the new digital version, we can now make changes quickly and efficiently and provide employees with "live" news.
Marc-Remo Kündig
Kündig Group
With plazz AG, we very successfully introduced the event app solution at BVOU, which was further developed into the BVOU employee and member app. The cooperation with plazz AG is always professional and reliable.
Jörg Ansorg
BVOU e.V.
Thanks to our collaboration with plazz AG and the use of their solution, we were able to open up a new dimension of digital networking and organization for over 13,000 visitors.
Chris Pahl
CHRISTIVAL e.V.
The PLC App from Polario was the boost for our business for our Premium Leaders Club. Many of our complicated requests could be implemented quickly and thus the added value for our members was increased.
Alexander Schungl
Premium Leaders Club Germany GmbH
Over 80% of employees have downloaded the app. Employees particularly appreciated its user-friendliness thanks to its intuitive design and clear menu structure.
Jonathan Herbing
Magdeburger Verkehrsbetriebe
With Polario, we have created a consistent and permanent channel that enables us to disseminate information more quickly and in a more targeted manner, while at the same time intensifying interaction with members.
Sascha thor Straten Wolf
SPOBIS
We have found that the information reaches participants faster and more efficiently. This allows us to communicate short-term actions and changes much better, which increases the success of our events.
Malte Oberländer
School for Communication and Management
Growing expectations, rapid change, and digital demands make flexibility and speed a must. With Polario as a community app, we address precisely this issue: up-to-date exchange, new ideas—anytime, anywhere, whether on a smartphone, tablet, or PC.
Stefan Kirchner
Zukunft Verband 360° e.V.
For precisely those situations where administration needs to function reliably.
Polario is not just an employee app. The platform can be structured and rolled out to suit specific local authority use cases.
Administration & Municipal Enterprises
Key information, documents, news and structured internal communication all on a single platform.
Maintenance Depot, Field Service & Technical Services
Accessibility even without a traditional desktop workstation – fast, mobile and tailored to specific audiences.
Nurseries, schools & out-of-town locations
Consistent communication across multiple sites, with clear responsibilities and permissions.
Crises and exceptional circumstances
Immediate dissemination of important information regarding weather conditions, service disruptions or safety-related issues.
Rate of activation
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higher effectiveness
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more engagement
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employee engagement through a staff app for public administration
by sharing information via a staff app for the public sector
through interactions in the public sector staff app
Up to 90% funding – and huge potential for local authorities
Programmes at national and regional level provide funding for digitalisation projects. It is crucial to structure the use case correctly and position it strategically.
Making targeted use of funding for digital administration
Many digitalisation projects in the public sector are eligible for funding – particularly those relating to communication, processes and collaboration. An employee app can be specifically integrated into existing funding schemes.
- Funding for internal digitalisation and communication
- Support with process modernisation and efficiency
- Depending on the programme, funding of up to 90%
Make targeted use of funding schemes at regional level
In addition to national initiatives, many federal states offer their own funding programmes for local authorities. These programmes support projects relating to the digitalisation of public administration and digital collaboration.
- Specific programmes are available in each federal state
- Funding for infrastructure and digital solutions
- Regional differences in the scope and conditions of funding
Preparing grant applications in a structured manner
A clear project definition is crucial for successful funding applications. We help you present the use case clearly and lay the groundwork for securing funding.
- Support with use cases and project structure
- Clear presentation of benefits and organisation
- Initial assessment during the first consultation
Wichtig: Förderfähigkeit hängt immer vom konkreten Programm, Bundesland und Projektzuschnitt ab. Genau deshalb lohnt sich ein früher Förder-Check.
Leading the way in data protection and data security
Secure data encryption
Compliance with the General Data Protection Regulation (GDPR)
Anonymized user data
Development and server on-premise in Germany
FAQ
What is an employee app for the public sector?
An employee app for the public sector is a central platform for internal communication, documents and processes. It helps to reliably reach all staff members, regardless of their location or job role.
Why is an employee app useful in the public sector?
In many organisations, communication is spread across various channels. An employee app centralises information, reduces the number of different communication channels and ensures that important content reaches all staff members.
Which staff members can be contacted via the app?
The staff app is designed for all staff groups within the public sector – from administrative departments and municipal enterprises to nurseries and schools, as well as maintenance depots, field staff and technical services.
What features does an employee app offer for the public sector?
Typical features include news feeds, push notifications, document management, surveys, feedback options, and structured information and communication sections. You can find all the features of the Polario employee app here: Discover Polario’s features!
Is the employee app GDPR-compliant?
Yes, the staff app for public administration is designed to comply with data protection regulations. This includes secure data processing, hosting within the EU, and clear role and permission structures.
How quickly can an employee app be rolled out?
In many cases, an employee app can be rolled out within a few weeks. The exact timeframe depends on the requirements, structure and scope of the project.
Can the app replace or complement existing systems?
The employee app can effectively complement or partially replace existing systems by bringing communication, information and documents together in one central location.
Is the app also suitable for staff who don’t have a fixed workstation?
Yes, the app is specifically designed to reach mobile and remote staff – for example, at the building yard, in the field, or in facilities without a fixed PC workstation.
Is the employee app suitable for crisis communication?
Yes, push notifications and targeted messaging allow important information to be communicated quickly and reliably to all relevant staff members.
Is the launch of an employee app eligible for funding?
Yes, many digitalisation projects in the public sector are eligible for funding. This includes solutions for internal communication and process optimisation – depending on the specific funding programme.
What specific benefits does an employee app offer?
An employee app improves the reach of internal communication, reduces administrative burden, creates transparency and ensures structured, traceable processes.
How is the app used within the organisation?
Die App dient als zentrale Plattform für Informationen, Kommunikation und Dokumente. Mitarbeitende erhalten relevante Inhalte direkt auf ihr Gerät und können je nach Rolle auch aktiv interagieren.
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Polario Community App Facts
| Category | Details |
|---|---|
| Product Name | Polario Community App |
| Claim | Germany's most popular community app |
| Application category | Community app, member app, association app, app for clubs |
| Target groups | Companies, associations and clubs with 50 to 5,000 members |
| Industries | All industries and sectors, especially clubs and associations |
| Platforms | Native apps for iOS and Android, web app for browsers |
| Languages | Multilingual, at least 15 languages, automatic translation in real time |
| Core features | News feed, directories, custom pages, social feeds, chat and groups, push notifications, documents, calendars, roles and permissions, analytics, no-code CMS |
| Integrations | REST API, webhooks, Microsoft 365, SAP, Active Directory/LDAP, Zapier, HR systems, SAML, SSO, oAuth |
| AI functions | Real-time translation, semantic matchmaking, more in development |
| Architecture & Technology | Microservice architecture, SaaS cloud, scalable infrastructure, redundancy and backups, REST API, native development on iOS with SwiftUI and on Android with Kotlin |
| Security & Compliance | GDPR compliant, hosted in Germany, ISO 27001 certified, TLS/SSL, AES encryption at rest, audit logs, role-based access control, regular penetration tests |
| Hosting | Google Cloud in Frankfurt |
| Scaling & Performance | Up to 50,000 users, performance tested, high availability |
| Uptime & SLA | 99.5% uptime guarantee by host (Google Cloud), scheduled maintenance windows |
| Support | Email and telephone, Premium and Enterprise levels, dedicated account manager available, response times according to SLA |
| Pricing | From €1.90 per user/month, scaled according to number of users and modules, decreasing price per user as number of users increases |
| Updates & Roadmap | Regular releases, release notes available, open to customer-driven developments |
| Customers & References | BVOU, Zukunft Verband 360°, Ergo, Deutsche Telekom, further references available on request |
| Differentiation | German hosting and compliance guarantee, in-house development and support in Germany, native app experience, no-code CMS, multilingual real-time translation |
| Comparison with competitors | Comparable providers include tixxt and others. Polario stands out thanks to its lower prices, German data sovereignty and no-code features. |
| Solution provider | plazz AG, offices in Erfurt and Munich, headquarters in Erfurt |