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Digital Workplace: How the digital workplace reaches all employees
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The Digital Workplace Explained: Components, Implementation and the Role of an Employee App in a Connected Digital Workplace.
The Polario App for the Pharmaceutical Industry
Regulations shape our daily lives. Your communication shouldn't slow them down.
In the pharmaceutical industry, precision and compliance determine quality—and trust. With Polario, you can digitize communication, training, and events: securely, with full documentation, and in compliance with regulations. Trusted by Pfizer, Fresenius, and other leading pharmaceutical companies—GDPR-compliant, ISO 27001-certified, developed and hosted in Germany.
When knowledge doesn't get through, it creates risk.
In the pharmaceutical industry, the handling of information is critical to business—for quality, safety, and regulatory compliance. Yet, especially in highly regulated environments, important information does not reliably reach all employees.
Different systems, processes requiring documentation, and distributed teams—from production to the lab to the field—result in knowledge remaining fragmented. SOPs are not communicated uniformly, mandatory training is not fully documented, and updates are not distributed consistently.
Information sharing is not consistent
Regulatory updates and product information do not reach all target groups at the same time—field staff and shift workers, in particular, are regularly left out of the information flow.
Training programs are difficult to scale
Mandatory training, GxP training, and regulatory content can only be rolled out through traditional channels with significant effort—and proof of participation is often incomplete.
Documentation is time-consuming
Records of communication, training participation, and knowledge levels are scattered, incomplete, or not audit-ready. This becomes a problem in the event of an inspection or audit.
Lack of transparency in the flow of information
There is no clear overview of who has received, read, or understood which content—and who has not yet done so.
Secure knowledge, communication, and compliance in a single solution.
An employee app for the pharmaceutical industry provides centralized, secure access to all relevant information—for the lab, production, field staff, and management alike. It ensures that content is not only distributed but also documented, tracked, and verifiable when needed.
Centralize Knowledge
Create a unified knowledge base—structured, up-to-date, and accessible to all target audiences at any time.
- SOPs, guidelines, and product documentation all in one place
- Consistent access for all target groups—regardless of location or shift
- Structured Filing with Version History
- Reducing Information Loss Due to Fragmented Channels
Manage Training Programs Efficiently
Roll out mandatory regulatory training in a scalable way—without the need for travel and with complete documentation.
- Digital Delivery of GxP Training, Mandatory Instruction, and Regulatory Content
- Scalable distribution without the need to travel or be physically present
- Complete traceability of participation and completion
- Audit-ready documentation for inspections and internal audits
Making Communication Transparent
Make sure that relevant information is not only sent but also verifiably received and read.
- Documented distribution of updates, security advisories, and internal information
- Transparency regarding who has received and read which content
- Supporting Compliance Processes Through Clear Records of Communication
- No loss of information due to media discontinuities or informal channels
Involve employees in a targeted manner
Turn one-way communication into a dialogue—tailored to your target audience and measurable.
- Interactive features for feedback, surveys, and direct dialogue
- Content tailored to specific target groups in production, the lab, field service, and administration
- Improved Knowledge Transfer Through Push Notifications and Structured Content
- Greater sense of identification through transparent, direct communication
„Once again, I would like to express my sincere thanks to everyone in the plazz team for the successful event. The Rare Disease Summer Meeting was a great success.
Since the event went so well, I have now received more requests.
Greater sense of identification through transparent, direct communication
Larissa-Josepha Simon
Marketing Event Team – Pfizer Inc.
Polario in Action—From Production to the Trade Conference.
The pharmaceutical industry faces a wide range of requirements—both internal and external, in day-to-day operations and on the big stage. Polario covers both areas: as an employee app for reliable, compliant, and documented communication within the company, and as an event app for professional, regulatory-compliant events.
Field Sales & Field Force
Product information, conversation guides, and the latest study data are always at your fingertips—for all field sales representatives, even when they’re away from the office.
Production & Laboratory
SOPs, safety instructions, and GxP-related documents are available centrally—versioned, up-to-date, and audit-ready.
Mandatory and GxP Training
Roll out regulatory training, hygiene training, and compliance updates digitally—with comprehensive attendance records for inspections and internal audits.
Change Management & Internal Communication
Communicate reorganizations, new processes, or regulatory changes to specific target audiences—with read receipts and measurable reach.
Onboarding of new employees
A structured onboarding process for new colleagues—featuring digital learning paths, access to documents, and direct contact with relevant points of contact.
Quality and Safety Management
Immediately distribute safety-related notices, CAPA actions, and quality updates to all affected teams—in a documented and traceable manner.
When complex requirements meet unstructured event processes.
Conferences, continuing education programs, advisory boards, and internal events are key formats for knowledge transfer and HCP engagement in the pharmaceutical industry. At the same time, regulatory requirements are increasing: content must be documented, target audiences must be precisely addressed, and FSA guidelines must be followed.
Without centralized digital control, media discontinuities, inefficient processes, and a level of traceability that may not be sufficient in case of doubt arise.
Significant coordination effort
Events are organized across multiple systems, departments, and external service providers—without a unified platform, this leads to inefficiencies and potential sources of error.
Lack of Compliance Structures
Participant lists, communications, and event content are not consistently documented. For FSA-compliant HCP events, where payments and services must be transparently disclosed, this poses a structural risk.
Low level of participant interaction
Without digital support, engagement at conferences, training sessions, and industry events falls far short of its potential—no live feedback, no structured networking, no personalization.
Success is difficult to measure
There is a lack of structured data for evaluating events. Which content was effective? Who actively participated? Without a data foundation, there can be no optimization.
Manage events securely, systematically, and in compliance with regulations.
An event app for the pharmaceutical industry makes it possible to efficiently plan conferences, continuing education programs, advisory boards, and internal events—while reliably meeting regulatory requirements. All content, processes, and interactions are centrally consolidated, managed in a traceable manner, and documented in an audit-proof way.
Organize Events Centrally
Reduce complexity and manage all processes from a single platform—from planning to follow-up.
- Centralized management of all event processes on a single platform
- Reducing the coordination effort between departments and service providers
- A Clear Structure for the Agenda, Content, and Participant Groups
- Flexible real-time adjustment of the program and communication
Provide and document content in compliance with FSA requirements
Automatically meet regulatory requirements—from the participant list to the audit-proof archiving of all communications.
- Structured, documented distribution of all event content
- Audit-compliant archiving of attendee lists, communications, and content
- Actively Engage Participants
- Recording of Participation for the Awarding of Continuing Education Credits (EFN/CME)
Provide certificates of participation directly through the app.
Polario automatically fills in the name from the user’s profile in the shared certificate template. Authorized participants receive their personal PDF directly in the event app, where they can download it or have it sent via email.
- Access via defined participant groups
- Download as a printable A4 PDF
- Control via Registration or Check-in
- Optional delivery via email
Managing Change Communication in a Structured Way
Boost engagement and knowledge sharing—whether at in-person conferences or in hybrid and virtual formats.
- Live voting, Q&A sessions, and interactive polls during the event
- Personalized agenda and content tailored to specific target groups
- Digital networking and matchmaking among participants
- Higher Participation Through App-Based Engagement—Live, Hybrid, or Virtual
Measuring and Optimizing Results
Use structured data to demonstrate the success of each event and make targeted improvements to future events.
- Analysis of Participation, Interaction, and Content Usage
- Structured database for reporting and optimizing future events
- Transparent performance measurement as the basis for internal decisions
- Exportable Reports for Compliance and Management
„Once again, I would like to express my sincere thanks to everyone in the plazz team for the successful event. The Rare Disease Summer Meeting was a great success.
Since the event went so well, I have now received more requests.
Greater sense of identification through transparent, direct communication
Larissa-Josepha Simon
Marketing Event Team – Pfizer Inc.
Polario in Action—From Production to the Trade Conference.
The pharmaceutical industry faces a wide range of requirements—both internal and external, in day-to-day operations and on the big stage. Polario covers both areas: as an employee app for reliable, compliant, and documented communication within the company, and as an event app for professional, regulatory-compliant events.
Medical Conferences
Structured event support for national and international conferences—including a personalized agenda, CME documentation, and EFN accreditation assistance.
Advisory Boards
Reliable information sharing for warehouse and logistics teams who do not have access to traditional IT systems during their day-to-day operations.
Product Launches & Launch Events
Reliable information sharing for warehouse and logistics teams who do not have access to traditional IT systems during their day-to-day operations.
Field Sales Training & Kickoffs
Provide digital support for kickoff events, training sessions, and product training for the field sales team—with live polls, quiz modules, and structured knowledge transfer.
Medical Education & Continuing Education
Providing digital support for continuing medical education events—from invitations and event management to the awarding of CME credits and automated attendance documentation.
Investigator Meetings & Clinical Trial Events
Plan and document investigator meetings, site initiation visits, and study coordinator training sessions in a structured manner—in compliance with regulations and in a way that ensures traceability.
Security that thinks for itself. Solutions that work.
In the pharmaceutical industry, a good platform isn’t enough—it must be compliant, audit-ready, and demonstrably secure. That is precisely what Polario is built on—it’s not just an add-on feature. Whether it’s internal communication and training at Pfizer and Fresenius, continuing education events with the PHARMA FORTBILDUNGS-FORUM, or virtual innovation formats like MED.NOVATION—Polario supports the pharmaceutical industry across the full spectrum of its digital needs.
- GDPR-compliant – full compliance with European data protection requirements
- ISO 27001 Certified – Certified Information Security in Accordance with an International Standard
- Development & Hosting in Germany – Your Data Never Leaves the German Jurisdiction
- Tried and True in the Pharmaceutical Industry – Pfizer, Fresenius, and Other Leading Companies Rely on Polario
- No-Code CMS – No IT resources required for setup or operation
- Scalable—from plant locations with 500 employees to group-wide rollouts with 50,000+ users
- Audit-ready documentation—all relevant data organized, exportable, and verifiable
- Multilingual – Automatic Real-Time Translation for International Workforces
- Flexible Event Formats—Live, Hybrid, and Virtual, All on One Platform
Leading the way in data protection and data security
Secure data encryption
Compliance with the General Data Protection Regulation (GDPR)
Anonymized user data
Development and server on-premise in Germany
FAQ
What is an app for the pharmaceutical industry?
An app for the pharmaceutical industry is a digital platform that consolidates internal communication, training, document management, and events into a single, centralized, secure solution. It is specifically designed to meet the regulatory requirements of the pharmaceutical industry—with audit-ready documentation, GDPR compliance, and scalable reach for all target groups within the company.
Is Polario GDPR-compliant and suitable for regulated environments?
Yes. Polario is developed and hosted in Germany, is ISO 27001-certified, and meets all GDPR requirements. Data does not leave the German jurisdiction. The platform supports role-based access controls, audit logs, and encrypted data transmission—essential requirements for use in regulated environments such as the pharmaceutical industry.
Can Polario be used for FSA-compliant HCP events?
Yes. Polario enables the audit-proof archiving of attendee lists, event content, and communications—an important foundation for compliance with the FSA Code at events involving healthcare professionals. We recommend coordinating the specific details with your compliance department.
Does Polario support the awarding of CME credits and EFN accreditation?
Polario supports the structured documentation of attendance and continuing medical education (CME) content required for the awarding of CME credits. The platform is suitable for continuing medical education events and can be used as a digital foundation for EFN-accredited events.
How can Polario be integrated into existing systems such as SAP or HR tools?
Polario offers an open REST API as well as native integrations for SAP, Active Directory/LDAP, Microsoft 365, and HR systems, among others. This allows user data to be automatically synchronized and Polario to be seamlessly integrated into existing IT infrastructures—without the need for manual maintenance.
How is participation in mandatory training documented?
Polario automatically logs who accessed, completed, and, if applicable, acknowledged each training module. This data can be exported and used as evidence during internal audits or regulatory inspections.
Is Polario also suitable for field service staff working on the go?
Yes. Polario is available as a native app for iOS and Android and also runs as a web app in a browser—without requiring a fixed workstation. Field staff can access up-to-date product information, training materials, and internal news directly on their mobile devices, even offline.
How quickly can Polario be implemented in a pharmaceutical company?
In many cases, a first functional version is ready for use within a few weeks. Thanks to the no-code CMS, no IT resources are required for setup or ongoing operation. The exact timeline depends on the scope of the project and the extent of the desired system integrations.
How many users is Polario designed for?
Polario is scalable from small teams of 50 people to enterprise-wide rollouts with over 50,000 users. The platform has been tested for high availability and performance—even during simultaneous access at large events.
Are there any funding opportunities for using Polario in pharmaceutical companies?
There are no direct digital funding programs for pharmaceutical companies, such as the KHZG. However, digitalization projects may be eligible for tax incentives for research (research tax credit) or through EU programs such as Horizon Europe—especially if Polario is used in the context of research or clinical trial events. We would be happy to advise you on this during an initial consultation.
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From Real-World Experience
A certificate associated with the event.
At the 19th Middle East and Africa Nephrology Doctors’ Forum, an event-specific certificate template was personalized using Polario.
- Event design, logos, and signatures in a ready-to-use template
- Personal name from the Polario user profile
- Printable version as an A4 PDF
