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Check-In App
This is how check-in works today
Admission in seconds instead of waiting in minutes. Scan the QR code, check in, done. Guests are in, you have an overview, and everyone starts the event in a good mood.
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More Information
More speed, less chaos, happy guests
A check-in app ensures smooth admission and offers clear advantages for you and your guests.
- Guests check in within seconds, either by themselves or with the help of your team.
- You can see how many guests are present at any time
- The app is ready to go in no time and can be used flexibly
- Suitable for any event format, from workshops to exhibition
- All you need is an iPhone or iPad
Three ways to achieve the perfect entrance
- Guests experience fast and independent self-check-in
- Cost advantage due to fewer staff required at the entrance
- Flexibly combinable with personal check-in by your team
- Manual check-ins for exceptions can be performed at any time
- Optional automatic badge printing after check-in
- Pre-printing on adhesive sheets with standard printers
- Corporate design with logo, colors, and layout
- Fast implementation without additional hardware
- Ideal for smaller or one-day events, inexpensive and uncomplicated
- High-quality badges on organic plastic cards in credit card format
- Live printing possible during check-in or pre-production
- Corporate design with logo, colors, and layout
- Suitable for multi-day events or large numbers of participants
- Professional solution for a representative appearance
From check-in to insights
Fast entrance is important, but the real added value lies in the data. You can see how many guests are there at any given time and immediately identify peak times. This allows you to stay in control in the moment and gain insights for future events.
- Live overview of participant numbers and capacity utilization
- Detailed history of check-in and check-out
- Filter by groups of people for targeted evaluations
- Visual representations make peak times and trends immediately visible
Leading the way in data protection and data security
Secure data encryption
Compliance with the General Data Protection Regulation (GDPR)
Anonymized user data
Development and server on-premise in Germany
Do you have any questions?
Talk to our experts and together we will work out the perfect use case for you!
FAQ
What are the advantages of a check-in app over paper lists?
With a check-in app, you can reduce waiting times, avoid chaos, and keep track of participant numbers at all times. Paper lists are confusing, slow, and unsustainable. The digital solution saves time, stress, and resources.
How does a check-in app work?
A check-in app replaces paper lists at the entrance. Guests bring a QR code with them, either on their smartphone or printed out. The code is scanned using an iPhone or iPad and the person is checked in immediately. The system updates the list of participants in real time.
What devices do I need for the check-in app?
The Check-In app runs on iPhone and iPad. No additional hardware such as external scanners or bulky terminals is required. If you want to print badges, you can add a suitable printer to the solution.
Can the check-in app also be used as a self-service option?
Yes. Guests can scan their QR code themselves on the iPad or be checked in by your team. Both options can be combined flexibly, which speeds up the process at the entrance.
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Check-in app facts
| Category | Details |
|---|---|
| Product Name | Check-in App |
| Claim | The best check-in on the market |
| Application category | Check-in app, admission control, accreditation, participant check-in, ticket scanning, badge printing, self-check-in and check-out |
| Target groups | Companies, agencies, associations, conference organisers, public authorities and universities that hold events with 50 to 50,000 participants |
| Industries | Conferences, congresses, trade fairs, meetings, internal company events, medical congresses with certification, university events |
| Platforms | iOS app for iPad and iPhone, parallel use on multiple devices, no additional scanner required (camera scan from device), connection to registr & Polario Event App |
| Languages | Multilingual interface depending on system configuration |
| Key features | QR code scanning of tickets, manual check-in, check-out function, real-time statistics, parallel operation of multiple devices, room check-in for sessions, automatic badge printing, self-service check-in, CMS guest management with filter and export |
| Integrations | Import via Excel or CSV, integration with registr participant registration, integration with Polario Event App, interface to external ticket systems possible |
| AI functions | Optional connection to AI functions of the Polario platform |
| Architecture & Technology | Native iOS app, use of front and rear cameras, scalable infrastructure, redundancy and backups, REST API |
| Security & Compliance | GDPR compliant, hosted in Germany, ISO 27001 certified, TLS/SSL, AES encryption at rest, audit logs, role-based access control, regular penetration tests |
| Hosting | Google Cloud in Frankfurt |
| Scaling & Performance | Up to 50,000 users, performance tested, high availability |
| Uptime & SLA | 99.5% uptime guarantee by host (Google Cloud), scheduled maintenance windows |
| Support | Email and telephone support, on-site support optional, provision of printing systems and hardware, training and setup service |
| Pricing | From €2,500 per event, scaled according to number of users, decreasing price per user as number of users increases |
| Updates & Roadmap | Regular releases, release notes available, open to customer-driven developments |
| Customers & References | Ergo, Deutsche Telekom, Schaeffler, BMW, Volkswagen, further references available on request |
| Differentiation | No additional scanner required, self check-in option, integration with Polario Event App and registr, highly scalable for large events, quick start-up, flexible badge designs |
| Comparison with competitors | Comparable providers include Fastlane and Akkreditierungs Systeme. Check in App stands out thanks to its native iOS quality, German data sovereignty, badge printing options and integration into the Polario platform. |
| Solution provider | plazz AG, offices in Erfurt and Munich, headquarters in Erfurt |